VISA Requirements

Do I need a visa?

Visa requirements depend on your country of citizenship. To determine whether you need a visa to enter Canada, please visit the official Immigration, Refugees and Citizenship Canada website.

When should I apply for a visa?

Visa processing times vary by country. We recommend beginning your application as early as possible to ensure timely processing.

What do I need to apply for a visa?

Visa application requirements differ by country. Please follow the specific instructions provided by your local consulate or embassy.

Helpful Resources:

1. Visa Application Information: How to apply for a visitor visa – Canada.ca
2. Guide to Visa Application

Guide – Apply online.  

Paper application

We recommend you apply online.

Additional Tips for a Stronger Visa Application:

To strengthen your application, we suggest including the following:

• A brief summary letter explaining:
  • The purpose of your visit to Canada

• • Why you wish to attend the conference
  • What you hope to learn from the event

• How you intend to apply the knowledge in your work or community.

• If employed, a letter of introduction from your company or organization, confirming your position and support for your attendance.

If your application requires a personal interview, be sure to bring:

• Your conference registration confirmation
• Your hotel booking confirmation
• A letter of invitation (if required)
• Any other documents requested by the consulate

You are responsible for all fees and expenses related to your visa application.

What if my visa request is denied?

If your visa is denied, you may cancel your conference registration and request a refund, subject to the terms outlined in the BeaCon Annual Conference Refund Policy.

Can Help One Another Canada Foundation / BeaCon Annual Conference assist with my visa?

Our involvement is limited to:

• Providing your registration confirmation

• Issuing a letter of invitation (if needed)

• Supplying the Government of Canada with a list of registered attendees

Final decisions regarding visa approval rest solely with the visa office.

How do I get my letter of invitation?

If your country of residence requires a visa, a letter of invitation will be included in your email confirmation.

Registration Alternatives

We understand that not everyone may be able to register for BeaCon Conference through the standard process. If you need support or alternative registration methods, please contact our registration team at [email protected] for assistance.

Important Disclaimer:

Please note that the BeaCon Annual Conference team’s involvement in the visa process is limited to issuing a letter of invitation and providing registration documentation.

Immigration, Refugees and Citizenship Canada (IRCC) is solely responsible for evaluating and deciding on all visa applications.

Each application is reviewed on a case-by-case basis, and the final decision rests entirely with IRCC.